MINUTES OF THE MEETING. Organization: MUNICIPAL ENTERPRISE FOR WATER SUPPLY & SEWERAGE OF KILKIS

Transcript

1 ΗΜΟΤΙΚΗ ΕΠΙΧΕΙΡΗΣΗ Υ ΡΕΥΣΗΣ ΑΠΟΧΕΤΕΥΣΗΣ ΚΙΛΚΙΣ ( ΕΥΑΚ) MUNICIPAL ENTERPRISE FOR WATER SUPPLY & SEWERAGE OF KILKIS Greece - the former Yugoslav Republic of Macedonia IPA Cross-Border Programme Transfer of know-how to Dojran Municipality and adaptation of DEYAK to the new status created by Kallikratis for the management of waste water in the area of intervention Improvement of citizens' quality of life «Μεταφορά τεχνογνωσίας στο ήµο οϊράνης και προσαρµογή της ΕΥΑΚ στις νέες συνθήκες που επέφερε ο «Καλλικράτης» στη ιαχείριση των υδάτινων πόρων στην περιοχή παρέµβασης Βελτίωση της ποιότητας ζωής των δηµοτών» Acronym WWM QUOL KILKIS, JANUARY 16 th 2014 MINUTES OF THE MEETING Organization: MUNICIPAL ENTERPRISE FOR WATER SUPPLY & SEWERAGE OF KILKIS Contact person for the organisation of the meeting: Mr. Periklis Kosmidis, tel epimorf@otenet.gr Venue of the Meeting: City Hall of Kilkis, G. Kapeta 17, GR 61100, Kilkis Participants Επίθετο (Surname) Όνοµα (Name) Οργάνωση (Organization) Ηµεροµηνία (Date) TSANTAKIS DIMITRIOS DEYAK 16/1/2014 ANGELOVSKI ANDREJ MUNICIPALITY OF 16/1/2014 DOJRAN STAMOV BORCE MUNICIPALITY OF 16/1/2014 DOJRAN AVRAMIDIS ILIAS DEYAK 16/1/2014 AMANATIDIS ANASTASIOS MUNICIPALITY OF 16/1/2014 KILKIS KORKOTIDIS KONSTANTINOS DEYAK 16/1/2014 SAVVIDIS MIHALIS DEYAK 16/1/2014 KOURTIDOU SOFIA DEYAK 16/1/2014 NIKOLAIDOU THEANO DEYAK 16/1/2014 APOSTOLIDIS NIKOS DEYAK 16/1/2014

2 KASKAMANIDOU RANIA DEYAK 16/1/2014 CHARALAMPIDOU PAOLA MUNICIPALITY OF 16/1/2014 KILKIS SAMARA HRYSANA EPIMORFOTIKI 16/1/2014 KILKIS MAKARONIDIS KYRIAKOS PRESS 16/1/2014 AFENTOULIDIS NIKOS MUNICIPALITY OF 16/1/2014 KILKIS SISMANIDIS IOANNIS DEYAK 16/1/2014 ZOTOS KONSTANTINOS MUNICIPALITY OF 16/1/2014 KILKIS KOTSAREKO STOJAN MUNICIPALITY OF 16/1/2014 DOJRAN MITANOSKI PERO MUNICIPALITY OF 16/1/2014 DOJRAN KOSMIDIS PERIKLIS ΕΠΙΜΟΡΦΩΤΙΚΗ ΚΙΛΚΙΣ 16/1/2014

3 Contents: 1. Opening of the meeting, speeches of partners representatives; 2. Municipality of Dojran Development perspectives and investment opportunities; 3. Cooperation framework between Municipalities involved; 4. Presentation of Kilkis; 5. The Project WWM QUOL, 6. Presentation of DEYAK, 7. Programming next meetings and activities; 8. Signature of the Overall Partnership Agreement.

4 Opening of the meeting The Chairman of the Board of DEYA Kilkis Mr. Dimitris Tsantakis launched the works of the the Kick-off Meeting of the Project WWM-QUOL: The territorial and transnational collaborations, particularly when involving neighboring countries and municipalities, are a primary opportunity to consolidate a status of cooperation, mutual understanding and mutual trust between citizens. At the same time they contribute to show up common problems and lay the foundation for the search for common solutions, transferring best practices and expertise. The project WWM - QUOL that was approved under the 2 nd Call for projects of the IPA Cross-Border Programme Greece the former Yugoslav Republic of Macedonia has as its main goal to support and strengthen the environmental resources of both Bordering Municipalities of Kilkis and Dojran through joint and complementary interventions on environmental protection focusing on the Quality and saving of drinking Water in the wider basin of Lake Doiran and the Municipality of Kilkis in general. Welcoming on behalf of the municipality of Kilkis The member of the City Council of Kilkis Mr. Anastasios Amanatidis welcomed participants to the meeting and in particular the delegation from the Municipality Dojran led by the Mayor Borce Stamov. In his speech he underlined the hospitality of the city of Kilkis and its residents, the relations between the two neighboring municipalities and their citizens, and wished the project to be completed successfully and with mutual beneficial for both partners. Municipality of Dojran - Growth perspectives and areas offering investment opportunities Then, the Mayor of Dojran Mr. Borce Stamov thanked for the warm welcome, he wished for the opening of the work of the kick-off meeting and welcomed the signing of the partnership which formalizes the cooperation between the partners related to issues as important as the environment, the management and protection of which is one of the main priorities of the EU. He mentioned his meeting with the Deputy Mayor of Kilkis where the common position for continued cooperation in other areas of mutual benefit has been stated. He presented the Municipality of Dojran, located on the border with Greece and the Municipality of Kilkis. He reported on the investment opportunities the Municipality offers to possible investors, the growth perspectives especially in the tourism sector, as well as to the protection of the environment and especially the protection of Lake Dojran and water management in the basin of the lake. During his speech a video was playing showing the interventions proposed in the municipality and the areas where investments could be directed.

5 Collaboration between both municipalities The project responsible on behalf of the Municipality Dojran Mr. Andrej Angelovski underlined the necessity, but also the opportunity that this project offers for the development of closer ties between the two regions, over and above the implementation of similar projects. Improvement of relationship will lead to cooperation in projects in the frame of different sectors for mutual benefit. He reported on the supporting and the providing of expertise on behalf of the Municipality of DEYAK in the reconstruction and operation of the waste water treatment plant that will contribute to the improvement of lake water resulting among others, to the development of tourism in the area. Presentation of Kilkis The presentation of the city of Kilkis, of the municipality and the services it provides to the citizens, the perspectives after the reform of Kalikratis has been made by the executive of DEYA Kilkis and member of the project team Mrs. Ourania Kaskamanidou. Presentation of the project Mr. Ilias Avramidis - Director of DEYAK Implementation of the project «WWM-QUAL»under the transnational initiative funded by the European Union: With the decision No. 38/2012 DEYA Kilkis participated in the 2 nd Call for Proposals of the program: "Greece - The Former Yugoslav Republic of Macedonia IPA Cross-Border Programme" (submission date after the extension of the submission). With the letter dated 11/10/2012 and protocol number /MA5891 the Secretariat of the transnational project "Greece the former Yugoslav Republic of Macedonia " informed us that the proposal submitted entitled Transfer of know-how to Dojran Municipality and adaptation of DEYAK to the new status created by Kallikratis for the management of waste water in the area of intervention Improvement of citizens' quality of life and acronym WWW-QUAL has been approved for funding with total budget of ,00 (whereof ,00 is the budget of the Greek partner namely DEYAK). DEYAK is the Overall Lead Partner of the project, while Municipality of Dojran is the transnational partner from the former Yugoslav Republic of Macedonia. The main aim of the project is to support and strengthen the environmental resources of both Cross-bordering Municipalities of Kilkis and Dojran through joint and complementary interventions on environmental protection focusing on the Quality and saving of drinking Water in the wider basin of Lake Doiran and the Municipality of Kilkis in general. The project includes the following work packages:

6 : Management and Coordination; : Information and Publicity; WP3: Modernization - Technological Upgrading of Water Networks; : Knowledge transfer and exchange of experiences, training of human resources; WP5: Networking - Exchange of Experience. In the above work packages different activities per package and per partner are included. DEYAK participates in the implementation of the following actions: Πακέτο Εργασίας Κωδ. ράσης Περιγραφή δράσης πακέτου Προετοιµασία πρότασης και υποβολή πλήρους φακέλου υποψηφιότητας (1) Kick-off meeting Πρακτικά (1) Αρµοδιότητες της Οµάδας ιαχείρισης Έργου Project Plan Tool και οριστικοποίηση Χρονοδιαγράµµατος ραστηριοτήτων (1) Στρατηγικό Πλάνο Επικοινωνίας/ ηµοσιότητας (1) Συναντήσεις συντονισµού Σχεδίου σε Ελλάδα και FYROM (2) Master Plan (1) Σχέδιο Ποιότητας Αξιολόγηση προόδου έργων (3) Εκθέσεων προόδου των έργων (5) Ενδιάµεσες Αναφορές Προόδου (4) Τριµηνιαίες Εκθέσεις Προόδου (5) Τελική Αναφορά σχεδίου (1) Αναφορές Εσωτερικής Αξιολόγησης (ενδιάµεση & τελική) (2) Αναφορές Εξωτερικής Αξιολόγησης (ενδιάµεση & τελική) (2) ιοργάνωση Ηµερίδας Ευαισθητοποίησης πολιτών (1) ιοργάνωση Ηµερίδας ενηµέρωσης για τις ενέργειες βελτίωσης της ποιότητας ζωής των πολιτών και βελτίωση της ποιότητας του νερού της Λίµνης οϊράνης και του ευρύτερου περιβάλλοντος (1) ιοργάνωση Ηµερίδας παρουσίασης των αποτελεσµάτων του έργου(1)

7 WP3 WP3 WP3 WP Έκδοση Φυλλαδίου προβολής ενεργειών έργου Ενηµερωτική έντυπη έκδοση προβολής δραστηριοτήτων έργου από ΕΥΑ Κιλκίς Έκδοση Posters για την προώθηση του σχεδίου Ηλεκτρονικό Newsletter του σχεδίου (4µηνιαίο, 3 τεύχη) Προβολή των αποτελεσµάτων του έργου σε CD Καταγραφή και έκδοση (1) εγχειριδίου µε τις καλές πρακτικές του έργου που αναπτύχθηκαν Προβολή σε περιοδικά και εφηµερίδες των δραστηριοτήτων των Φορέων υλοποίησης του έργου (3 άρθρα) ηµιουργία ιαδικτυακής Πύλης παρουσίασης του έργου ηµιουργία sublink στο Site της ΕΥΑΚ ηµιουργία (1) video µε τις δραστηριότητες του έργου στη διασυνοριακή περιοχή Μελέτη καταγραφής υπάρχουσας κατάστασης, προβληµάτων και δυνατοτήτων ανάπτυξης του εσωτερικού δικτύου αποχέτευσης της ΕΑΥΚ Ψηφιακή χαρτογράφηση του εσωτερικού δικτύου αποχέτευσης της ΕΑΥΚ. Έλεγχος εσωτερικού δικτύου αποχέτευσης της ΕΑΥΚ Προµήθεια ειδικού εξοπλισµού και τεχνολογικών µέσων για τον έλεγχο των διαρροών ύδρευσης µέσω GPS ηµιουργία εκπαιδευτικού video που θα ενσωµατωθεί στην ηλεκτρονική πλατφόρµα του σχεδίου για εκπαιδευτικούς- µαθησιακούς σκοπούς Τεχνικές Συναντήσεις Σχεδίου σε Ελλάδα και FYROM ηµιουργία Ο ΗΓΟΥ (εγχειρίδιου), σύγχρονης επιχειρησιακής πείρας µε τις σχετικές περιβαλλοντικές οδηγίες της ΕΕ και των Κανονισµών WP5 WP Εξ αποστάσεως ενέργειες εκπαίδευσης για το προσωπικό των εταίρων µε τη δηµιουργία e-πλατφόρµας και ανάπτυξη εκπαιδευτικών ενοτήτων Πρόγραµµα κατάρτισης και µεταφοράς τεχνογνωσίας. Οι εκπαιδευόµενοι θα είναι από το διακρατικό εταίρο Πρόγραµµα κατάρτισης και µεταφοράς τεχνογνωσίας. Οι εκπαιδευόµενοι θα είναι από το Ελληνικό εταίρο ( ΕΥΑΚ) Υπογραφή Μνηµονίου Συνεργασίας (ανταλλαγής εµπειριών & τεχνογνωσίας) µεταξύ των εταίρων σε θέµατα υδάτινων πόρων Κατάρτιση Ετήσιου Πλάνου ράσεων από κάθε εταίρο για την διαχείριση υδάτινων πόρων της περιοχή του (ύδρευση, διαχείριση δικτύων κ.λ.π.)

8 WP5 WP Ανάπτυξη δικτύου συνεργασίας ηµιουργία Βάσης εδοµένων (ειδικού λογισµικού) για την καταχώρηση των ατοµικών σχεδίων - ενεργειών από διακρατικούς φορείς του έργου ΣΥΝΟΛΟ ΠΡΟΥΠΟΛΟΓΙΣΜΟΥ The total budget for these actions is ,00, broken down as follows: Fees and personnel expenses: ,00 General Expenses: 4.640,00 Travel and accommodation: 5.815,00 External Expertise and Services: ,00 Equipment: 6.500,00. A clear directive of the Managing Authority was to avoid partition of the budget of contracts/supplies/services to single identical or similar parts so as to avoid direct award process. For this reason we filled in and submit a standard form of the project Procurement Plan. The role this form has to play is to: a) group of project activities from which will emerge the type of competition and the subject matter of the Foreign Service (and only) project and b) enable the Managing Authority to have an overview of how the project contributes to the implementation of the advisory. The grouping of actions in the Procurement Plan is as follows: Direct award: Direct award of proposal preparation to outsource. Open Call for Proposals for the, 4 and 5. It has been completed and contracted. Accelerated procedure: (Information and Publicity). The Procedure is in the phase of evaluation. Accelerated procedure: Activities and Accelerated procedure: Activities and The total amount of all of the above procedures is ,00.

9 Apart from the above, some project activities will be carried out by the Project Team set up on purpose for the needs of the project. The budget these activities is ,00. It has to be pointed out that the project does not burden the budget of DEYA Kilkis, because it is 100%funded by EU funds, while it has a positive impact on the local economy, because EU funds are flowing into the local economy, and distributed to those who have the take-up capacity. Moreover, it enhances the employment because all service providers would be resident of Kilkis. Finally, useful knowledge is being transferred and dissipated locally about the active participation of local ventures in the future. The duration for the implementation of all activities foreseen in the Works Packages of the project is fifteen (15) months. Similarly, the actions to be implemented by the Municipality of Dojran are: ΗΜΟΣ DOJRAN ράσεις πληροφόρησης και ευαισθητοποίησης των πολιτών σε θέµατα εξοικονόµησης νερού και αειφόρου διαχείρισης υδάτινων πόρων. ράσεις πληροφόρησης για το πρόγραµµα και ειδικά των δράσεων που σχετίζονται µε την ποιότητα του νερού της Λίµνης οϊράνης. Προκαταρκτική µελέτη για την ολοκληρωµένη διαχείριση αποβλήτων στην ευρύτερη λεκάνη της Λίµνης οϊράνης, απο την πλευρά του ήµου Dojran - Καταγραφή της υπάρχουσας κατάστασης και των προβληµάτων. Ψηφιακή χαρτογράφηση του δικτύου αποχέτευσης του ήµου Dojran στη Λεκάνη της Λίµνης Φύλλα Ανάλυσης για επιλεγµένα σηµεία διάθεσης των αποβλήτων των υδάτων στη λεκάνη απορροής της λίµνης οϊράνης από την πλευρά του ήµου Dojran Ανακατασκευή και εκµοντερνισµός της µονάδας βιολογικού καθαρισµού του ήµου Doiran, εκµεταλλευόµενοι την τεχνογνωσία και τη σχετική πείρα της ΕΥΑΚ Προµήθεια Συστήµατος Γεωγραφικών Πληροφοριών (GIS) για την Ψηφιακή Χαρτογράφηση του δικτύου αποχέτευσης, εκµεταλευόµενοι την τεχνογνωσία της ΕΥΑΚ Προµήθεια παγκόσµιου Συστήµατος Προσδιορισµού Γεωγραφικής Θέσης (GPS) για την Ψηφιακή Χαρτογράφηση του δικτύου αποχέτευσης, εκµεταλλευόµενοι την τεχνογνωσία της ΕΥΑΚ. Κατάρτιση Ετήσιου Πλάνου ράσεων από κάθε εταίρο για την διαχείριση υδάτινων πόρων της περιοχή του (ύδρευση, διαχείριση δικτύων κ.λ.π.) Presentation of DEYA Kilkis

10 The Chemist Mrs. Sofia Kourtidou presented the Municipal Enterprise for Water Supply and Sewage of Kilkis Municipality, the background of its foundation, the aims and the objectives, the process of its development, the facilities, the sectors of activation, the challenges arising from the reform of Kallikratis, the development perspectives, and the improvement of the services provided, as well as the adoption of new technologies in the monitoring of water distribution networks, the monitoring of the quality of drinking water, the training of personnel, the need for coordination and collaboration between the different departments of the enterprise aiming at the improvement of the services, etc. She summarized the features and information that the introduction of GIS will provide to the enterprise, and she mentioned the upgrading and improving of the quality of services that the introduction of GIS will lead. Planning next meetings At the end of the meeting partners decided on the actions to be implemented by each partner for the next period, and that the next partner meeting will take place in Dojran, next March, at a date to be decided. Questions and answers The meeting concluded with the signing of the Overall Partnership Agreement by the Chairman of the Board of DEYAK Mr. Dimitris Tsantakis and the Mayor of Dojran, Mr. Borce Stamov.