SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY

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1 SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Annual funding contract for court-related technology for the Office of State Attorney. REQUESTED ACTION: Staff recommends approval. Work Session (Report Only) DATE OF MEETING: 10/13/2009 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: Office of the State Attorney Effective Date: 10/1/2009 Termination Date: 9/30/2010 Managing Division / Dept: Support Services/Budget BUDGET IMPACT: $85,000 Annual FUNDING SOURCE: Fund Court Technology Fund (filing fee) Capital EXPENDITURE ACCOUNT: N/A HISTORY/FACTS/ISSUES: Section 28.24(12)(e)(1) of the Florida Statutes set forth the legislatively established funding source of a $2 filing fee collected by the Clerk of Circuit Court and distributed to the Board of County Commissioners to be used exclusively for funding court-related technology as defined in Section (1)(f)(2). The revenue estimate for the filing fee for fiscal year 2009/10 is $159,600. The fund provides for the technology needs of the State Attorney, Guardian Ad Litem, Court (Judges), and Public Defender. There is currently no distribution plan; however the offices involved have been encouraged to coordinate the planned expenditure requests for this fund. It is noted that the current total expenditures against the fund is much more the revenue collection. The expenditure is balanced against a cash balance that was built before demands on the fund rose to the current level and revenue was much higher. It is estimated the cash balance will be depleted by fiscal year 2012/13. The offices supported by this fund are aware of the fund balance depletion. This contract provides for reimbursement to the Office of the State Attorney for one state employee assigned to the Bushnell State Attorney Office and a prorated percentage of costs for circuit-wide employees who also perform related technology work for the Office of the State Attorney for a total of $85,000 annually.

2 επαρτµεντ Φυνδ Λινε Ιτεµ εταιλ Προφορµα Συµτερ Χουντψ Φισχαλ Ψεαρ 2010 ΦΨ 2008 ΦΨ 2009 ΦΨ 2009 Αχτυαλ Αδοπτεδ Αµενδεδ ΦΨ 2010 ΦΨ 2011 ΦΨ 2012 ΦΨ 2013 ΦΨ 2014 Βυδγετ Βυδγετ Βυδγετ Βυδγετ Βυδγετ 000 Ρεϖενυεσ 129 ΧΟΥΡΤ ΤΕΧΗΝΟΛΟΓΨ ΦΥΝ ΡΕΧΟΡ ΙΝΓ ΦΕΕΣ 205, , , , , , , , ΙΝΤΕΡΕΣΤ ΕΑΡΝΙΝΓΣ 1, ΦΕ ΕΡΑΤΕ ΜΟΝΕΨ ΜΚΤ 1,792 1,200 1, ΣΒΑ ΙΝΤΕΡΕΣΤ 8,035 12,000 12,000 2,250 2,250 2,250 2,250 2, ΒΥ ΓΕΤΕ ΧΑΣΗ ΒΑΛΑΝΧΕ 0 425, , , , , ΛΕΣΣ 5% ΟΦ ΕΣΤΙΜΑΤΕ 0 11,921 11, Γυαρδιαν Αδ Λιτεµ Εξπενδιτυρεσ 216, , , , , , , , ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ ΟΦΦΙΧΕ ΣΥΠΠΛΙΕΣ 0 1,500 1, ΜΑΧΗ & ΕΘΠΤ => 1, ,200 1,200 1,200 1,200 1,200 1,200 1, ΜΑΧΗ & ΕΘΠΤ < 1, Χουρτ Φυνχτιονσ Εξπενδιτυρεσ 0 3,850 3,850 2,850 2,850 2,850 2,850 2, ΟΤΗΕΡ ΧΟΝΤΡΑΧΤΥΑΛ 6,819 7,600 7,600 5,000 5,000 5, ΧΟΝΤΡΑΧΤ ΣςΧΣ ϑυ ΙΧΙΑΛ 54,003 58,041 58,041 60,000 60,000 60,000 55,000 55, ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 0 1,800 1, ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 6,926 7,220 10,220 5,395 5,395 5, ΟΦΦΙΧΕ ΣΥΠΠΛΙΕΣ 3,087 5,800 5,800 3,380 3,380 3, ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 6,557 27,600 24,600 18,732 18,732 18,732 16,592 18, ΒΟΟΚΣ, ΣΥΒΣΧΡΙΠΤ, ΥΕΣ 0 2,200 2, ΜΑΧΗ & ΕΘΠΤ => 1,000 29,588 15,200 15,200 36,000 36,000 31, ΜΑΧΗ & ΕΘΠΤ < 1,000 9,978 4,400 4,400 4,500 4,500 4, Στατε Αττορνεψ Εξπενδιτυρεσ 116, , , , , ,170 71,592 73, ΟΤΗΕΡ ΧΟΝΤΡΑΧΤΥΑΛ 27, ΧΟΝΤΡΑΧΤ ΣςΧΣ ΙΤ 0 84,000 84, ΤΡΑςΕΛ ΑΝ ΠΕΡ ΙΕΜ 0 1,000 1,000 1,000 1,000 1, ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 4,320 5,000 5,000 5,000 5,000 5, ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 0 1,000 1,000 1,000 1,000 1, ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 7,582 7,000 7,000 11,000 11,000 11, ΒΟΟΚΣ, ΣΥΒΣΧΡΙΠΤ, ΥΕΣ 1,595 1,000 1,000 1,000 1,000 1, ΜΑΧΗ & ΕΘΠΤ => 1, ,000 8,000 11,000 11,000 6, ΜΑΧΗ & ΕΘΠΤ < 1,000 4,138 3,000 3,000 3,000 3,000 3, ΑΙ ΤΟ ΓΟςΕΡΝΜΕΝΤ ,000 85,000 85,000 63,514 65, Πυβλιχ εφενδερ Εξπενδιτυρεσ 45, , , , , ,163 63,514 65, ΡΕΓΥΛΑΡ ΣΑΛΑΡΙΕΣ ΑΝ 22,024 23,720 23, ΦΙΧΑ ΤΑΞΕΣ 1,691 1,815 1, ΡΕΤΙΡΕΜΕΝΤ ΧΟΝΤΡΙΒΥΤΙΟΝΣ 2,169 2,391 2, ΛΙΦΕ ΑΝ ΗΕΑΛΤΗ ΙΝΣΥΡΑΝΧΕ 7,752 8,364 8, ΩΟΡΚΕΡΣ ΧΟΜΠΕΝΣΑΤΙΟΝ ΟΤΗΕΡ ΧΟΝΤΡΑΧΤΥΑΛ ,634 37,634 37,634 37,634 37, ΤΡΑςΕΛ ΑΝ ΠΕΡ ΙΕΜ 0 1,000 1,000 1,088 1,088 1, ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 4,320 8,370 8,370 6,000 6,000 6, ΡΕΝΤΑΛΣ ΑΝ ΛΕΑΣΕΣ ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 3,304 3,000 3,000 2,500 2,500 2, ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 3,609 13,780 13,280 11,793 11,793 11,793 1,451 2, ΤΡΑΙΝΙΝΓ ΜΑΧΗ & ΕΘΠΤ => 1, ,000 5,000 10,800 10,800 5, ΜΑΧΗ & ΕΘΠΤ < 1,000 1,126 1,500 1,500 2,000 2,000 2, ,104 69,063 69,063 72,615 72,615 67,778 39,085 40, Ρεγιοναλ Χονφλιχτ Χουνσελ Εξπενδιτυρεσ 4100 ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 0 3,660 3, ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 0 3,250 3, ΓοϖΜαξ ϖ5 1 9/21/2009

3 επαρτµεντ Φυνδ Λινε Ιτεµ εταιλ Προφορµα Συµτερ Χουντψ Φισχαλ Ψεαρ 2010 ΦΨ 2008 ΦΨ 2009 ΦΨ 2009 Αχτυαλ Αδοπτεδ Αµενδεδ ΦΨ 2010 ΦΨ 2011 ΦΨ 2012 ΦΨ 2013 ΦΨ 2014 Βυδγετ Βυδγετ Βυδγετ Βυδγετ Βυδγετ 129 ΧΟΥΡΤ ΤΕΧΗΝΟΛΟΓΨ ΦΥΝ 5200 ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 0 4,220 4, ΜΑΧΗ & ΕΘΠΤ => 1, ,396 3, Ρεσερϖεσ Εξπενδιτυρεσ 0 14,526 14, ΡΕΣΕΡςΕ ΦΟΡ 0 324, , ΡΕΣΕΡςΕ ΦΟΡ ΜΑΧΗ & ΕΘΥΙΠ , , , , , , Φυνδ Τοταλ Ρεϖενυε: Φυνδ Τοταλ Εξπενδιτυρε: Φυνδ Βαλανχε: 216, , , , , , , , , , , , , , , ,273 8, ΓοϖΜαξ ϖ5 2 9/21/2009

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7 5.5 Governing Law: This Agreement shall be governed by and construed in accordance with the law of the State of Florida, and the parties stipulate that venue for any matter, which is a subject of this Agreement shall be in the County of Sumter. 5.6 Interpretation: For the purpose of this Agreement, the singular includes the plural and the plural shall include the singular. References to statutes or regulations shall include all statutory or regulatory provisions consolidating, amending, or replacing the statute or regulation referred to. Words not otherwise defined that have well-known technical or industry meanings, are used in accordance with such recognized meanings. References to persons include their respective permitted successors and assigns and, in the case of governmental persons, persons succeeding to their respective functions and capacities. (a) If any party discovers any material discrepancy, deficiency, ambiguity, error, or omission in the Agreement, or is otherwise in doubt as to the meaning of any provision of the Agreement, it shall immediately notify the other parties and request clarification of the interpretation of this Agreement. (b) This Agreement shall not be more strictly construed against either party hereto by reason of the fact that one party may be drafted or prepared any or all of the terms and provisions hereof. 5.7 Severabilitv: The invalidity or non-enforceability of any portion or provisions of this Agreement shall not affect the validity or enforceabilty of any other portion or provision. Any invalid or unenforceable portion or provision shall be deemed severed from this Agreement and the balance hereof shall be construed and enforced as if this Agreement did not contain such invalid or unenforceable portion or provision. 5.8 Further Documents: The parties shall execute and deliver all documents and perform further actions that may be reasonably necessary to effectuate the provisions of this Agreement. 5.9 Notices: All notices required or made pursuant to this Agreement by either party to the other shall be in writing and delivered by hand, or by United States Postal Service No Waiver: The failure of a party to insist upon the strict performance of the terms and conditions hereof shall not constitute or be construed as a waiver or relinquishment of any other provision or of either party's right to thereafter enforce the same in accordance with this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the respective dates under each signature: Sumter County through its Board of County Commissioners, signing by and through its Chairman, authorized to execute same by Board action on the..ls'.- day of OQ.~bv-,2009, the State Attorney's 9ffice, by and through its administrator duly authorized to execute same on the.;l'i day of~, 2009.

8 SUMTER COUNTY, FLORIDA, a political subdivision of the State of Florida acting by and through its duly authorized Board of County commiso rs. By: ~Y) ~ Garry Bree~ a;;:man Date: OCT n9 _ ATTEST: GloriaR. Hayward, Clerk of Circuit Court Clerk OFFICE OF THE STATE ATTORNEY Office of the State Attorney acting by and through its duly authorize Administrator By~ -f6'---t-=-'--- By:_-----'lJ.L~~~A-. rtness Brad King, St Attorney _ By: JJan-L Q c,cju. Date: " ~r-f:12,--,--- _ Witnesr