SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY

SUMTER COUNTY BOARD OF COMMISSIONERS EXECUTIVE SUMMARY SUBJECT: Annual funding contract for court-related technology for the Office of State Attorney. REQUESTED ACTION: Staff recommends approval. Work Session (Report Only) DATE OF MEETING: 10/13/2009 Regular Meeting Special Meeting CONTRACT: N/A Vendor/Entity: Office of the State Attorney Effective Date: 10/1/2009 Termination Date: 9/30/2010 Managing Division / Dept: Support Services/Budget BUDGET IMPACT: $85,000 Annual FUNDING SOURCE: Fund 129 - Court Technology Fund (filing fee) Capital EXPENDITURE ACCOUNT: N/A HISTORY/FACTS/ISSUES: Section 28.24(12)(e)(1) of the Florida Statutes set forth the legislatively established funding source of a $2 filing fee collected by the Clerk of Circuit Court and distributed to the Board of County Commissioners to be used exclusively for funding court-related technology as defined in Section 29.008(1)(f)(2). The revenue estimate for the filing fee for fiscal year 2009/10 is $159,600. The fund provides for the technology needs of the State Attorney, Guardian Ad Litem, Court (Judges), and Public Defender. There is currently no distribution plan; however the offices involved have been encouraged to coordinate the planned expenditure requests for this fund. It is noted that the current total expenditures against the fund is much more the revenue collection. The expenditure is balanced against a cash balance that was built before demands on the fund rose to the current level and revenue was much higher. It is estimated the cash balance will be depleted by fiscal year 2012/13. The offices supported by this fund are aware of the fund balance depletion. This contract provides for reimbursement to the Office of the State Attorney for one state employee assigned to the Bushnell State Attorney Office and a prorated percentage of costs for circuit-wide employees who also perform related technology work for the Office of the State Attorney for a total of $85,000 annually.

επαρτµεντ Φυνδ Λινε Ιτεµ εταιλ Προφορµα Συµτερ Χουντψ Φισχαλ Ψεαρ 2010 ΦΨ 2008 ΦΨ 2009 ΦΨ 2009 Αχτυαλ Αδοπτεδ Αµενδεδ ΦΨ 2010 ΦΨ 2011 ΦΨ 2012 ΦΨ 2013 ΦΨ 2014 Βυδγετ Βυδγετ Βυδγετ Βυδγετ Βυδγετ 000 Ρεϖενυεσ 129 ΧΟΥΡΤ ΤΕΧΗΝΟΛΟΓΨ ΦΥΝ 341100 ΡΕΧΟΡ ΙΝΓ ΦΕΕΣ 205,414 224,464 224,464 159,600 164,388 169,319 174,399 179,631 361100 ΙΝΤΕΡΕΣΤ ΕΑΡΝΙΝΓΣ 1,743 750 750 87 87 87 87 87 361120 ΦΕ ΕΡΑΤΕ ΜΟΝΕΨ ΜΚΤ 1,792 1,200 1,200 305 305 305 305 305 361150 ΣΒΑ ΙΝΤΕΡΕΣΤ 8,035 12,000 12,000 2,250 2,250 2,250 2,250 2,250 400000 ΒΥ ΓΕΤΕ ΧΑΣΗ ΒΑΛΑΝΧΕ 0 425,000 587,295 426,257 300,000 140,000 0 0 400005 ΛΕΣΣ 5% ΟΦ ΕΣΤΙΜΑΤΕ 0 11,921 11,921 0 0 0 0 0 226 Γυαρδιαν Αδ Λιτεµ Εξπενδιτυρεσ 216,984 651,493 813,788 588,499 467,030 311,961 177,041 182,273 4600 ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 0 700 700 600 600 600 600 600 5100 ΟΦΦΙΧΕ ΣΥΠΠΛΙΕΣ 0 1,500 1,000 600 600 600 600 600 6400 ΜΑΧΗ & ΕΘΠΤ => 1,000 0 1,200 1,200 1,200 1,200 1,200 1,200 1,200 6450 ΜΑΧΗ & ΕΘΠΤ < 1,000 0 450 950 450 450 450 450 450 260 Χουρτ Φυνχτιονσ Εξπενδιτυρεσ 0 3,850 3,850 2,850 2,850 2,850 2,850 2,850 3400 ΟΤΗΕΡ ΧΟΝΤΡΑΧΤΥΑΛ 6,819 7,600 7,600 5,000 5,000 5,000 0 0 3416 ΧΟΝΤΡΑΧΤ ΣςΧΣ ϑυ ΙΧΙΑΛ 54,003 58,041 58,041 60,000 60,000 60,000 55,000 55,000 4100 ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 0 1,800 1,800 0 0 0 0 0 4600 ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 6,926 7,220 10,220 5,395 5,395 5,395 0 0 5100 ΟΦΦΙΧΕ ΣΥΠΠΛΙΕΣ 3,087 5,800 5,800 3,380 3,380 3,380 0 0 5200 ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 6,557 27,600 24,600 18,732 18,732 18,732 16,592 18,742 5400 ΒΟΟΚΣ, ΣΥΒΣΧΡΙΠΤ, ΥΕΣ 0 2,200 2,200 0 0 0 0 0 6400 ΜΑΧΗ & ΕΘΠΤ => 1,000 29,588 15,200 15,200 36,000 36,000 31,163 0 0 6450 ΜΑΧΗ & ΕΘΠΤ < 1,000 9,978 4,400 4,400 4,500 4,500 4,500 0 0 270 Στατε Αττορνεψ Εξπενδιτυρεσ 116,958 129,861 129,861 133,007 133,007 128,170 71,592 73,742 3400 ΟΤΗΕΡ ΧΟΝΤΡΑΧΤΥΑΛ 27,975 0 0 0 0 0 0 0 3418 ΧΟΝΤΡΑΧΤ ΣςΧΣ ΙΤ 0 84,000 84,000 0 0 0 0 0 4000 ΤΡΑςΕΛ ΑΝ ΠΕΡ ΙΕΜ 0 1,000 1,000 1,000 1,000 1,000 0 0 4100 ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 4,320 5,000 5,000 5,000 5,000 5,000 0 0 4600 ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 0 1,000 1,000 1,000 1,000 1,000 0 0 5200 ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 7,582 7,000 7,000 11,000 11,000 11,000 0 0 5400 ΒΟΟΚΣ, ΣΥΒΣΧΡΙΠΤ, ΥΕΣ 1,595 1,000 1,000 1,000 1,000 1,000 0 0 6400 ΜΑΧΗ & ΕΘΠΤ => 1,000 0 8,000 8,000 11,000 11,000 6,163 0 0 6450 ΜΑΧΗ & ΕΘΠΤ < 1,000 4,138 3,000 3,000 3,000 3,000 3,000 0 0 8100 ΑΙ ΤΟ ΓΟςΕΡΝΜΕΝΤ 0 0 0 85,000 85,000 85,000 63,514 65,422 280 Πυβλιχ εφενδερ Εξπενδιτυρεσ 45,610 110,000 110,000 118,000 118,000 113,163 63,514 65,422 1200 ΡΕΓΥΛΑΡ ΣΑΛΑΡΙΕΣ ΑΝ 22,024 23,720 23,720 0 0 0 0 0 2100 ΦΙΧΑ ΤΑΞΕΣ 1,691 1,815 1,815 0 0 0 0 0 2200 ΡΕΤΙΡΕΜΕΝΤ ΧΟΝΤΡΙΒΥΤΙΟΝΣ 2,169 2,391 2,391 0 0 0 0 0 2300 ΛΙΦΕ ΑΝ ΗΕΑΛΤΗ ΙΝΣΥΡΑΝΧΕ 7,752 8,364 8,364 0 0 0 0 0 2400 ΩΟΡΚΕΡΣ ΧΟΜΠΕΝΣΑΤΙΟΝ 109 123 123 0 0 0 0 0 3400 ΟΤΗΕΡ ΧΟΝΤΡΑΧΤΥΑΛ 0 0 0 37,634 37,634 37,634 37,634 37,634 4000 ΤΡΑςΕΛ ΑΝ ΠΕΡ ΙΕΜ 0 1,000 1,000 1,088 1,088 1,088 0 0 4100 ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 4,320 8,370 8,370 6,000 6,000 6,000 0 0 4400 ΡΕΝΤΑΛΣ ΑΝ ΛΕΑΣΕΣ 0 0 500 0 0 0 0 0 4600 ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 3,304 3,000 3,000 2,500 2,500 2,500 0 0 5200 ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 3,609 13,780 13,280 11,793 11,793 11,793 1,451 2,625 5500 ΤΡΑΙΝΙΝΓ 0 0 0 800 800 800 0 0 6400 ΜΑΧΗ & ΕΘΠΤ => 1,000 0 5,000 5,000 10,800 10,800 5,963 0 0 6450 ΜΑΧΗ & ΕΘΠΤ < 1,000 1,126 1,500 1,500 2,000 2,000 2,000 0 0 46,104 69,063 69,063 72,615 72,615 67,778 39,085 40,259 282 Ρεγιοναλ Χονφλιχτ Χουνσελ Εξπενδιτυρεσ 4100 ΧΟΜΜΥΝΙΧΑΤΙΟΝ ΣΕΡςΙΧΕΣ 0 3,660 3,660 0 0 0 0 0 4600 ΡΕΠΑΙΡ & ΜΑΙΝΤ ΣΕΡςΙΧΕ 0 3,250 3,250 0 0 0 0 0 ΓοϖΜαξ ϖ5 1 9/21/2009

επαρτµεντ Φυνδ Λινε Ιτεµ εταιλ Προφορµα Συµτερ Χουντψ Φισχαλ Ψεαρ 2010 ΦΨ 2008 ΦΨ 2009 ΦΨ 2009 Αχτυαλ Αδοπτεδ Αµενδεδ ΦΨ 2010 ΦΨ 2011 ΦΨ 2012 ΦΨ 2013 ΦΨ 2014 Βυδγετ Βυδγετ Βυδγετ Βυδγετ Βυδγετ 129 ΧΟΥΡΤ ΤΕΧΗΝΟΛΟΓΨ ΦΥΝ 5200 ΟΠΕΡΑΤΙΝΓ ΣΥΠΠΛΙΕΣ 0 4,220 4,220 0 0 0 0 0 6400 ΜΑΧΗ & ΕΘΠΤ => 1,000 0 3,396 3,396 0 0 0 0 0 991 Ρεσερϖεσ Εξπενδιτυρεσ 0 14,526 14,526 0 0 0 0 0 9300 ΡΕΣΕΡςΕ ΦΟΡ 0 324,193 486,488 0 0 0 0 0 9321 ΡΕΣΕΡςΕ ΦΟΡ ΜΑΧΗ & ΕΘΥΙΠ 0 0 0 262,027 140,558 0 0 0 0 324,193 486,488 262,027 140,558 0 0 0 Φυνδ Τοταλ Ρεϖενυε: Φυνδ Τοταλ Εξπενδιτυρε: Φυνδ Βαλανχε: 216,984 651,493 813,788 588,499 467,030 311,961 177,041 182,273 208,672 651,493 813,788 588,499 467,030 311,961 177,041 182,273 8,312 0 0 0 0 0 0 0 ΓοϖΜαξ ϖ5 2 9/21/2009

5.5 Governing Law: This Agreement shall be governed by and construed in accordance with the law of the State of Florida, and the parties stipulate that venue for any matter, which is a subject of this Agreement shall be in the County of Sumter. 5.6 Interpretation: For the purpose of this Agreement, the singular includes the plural and the plural shall include the singular. References to statutes or regulations shall include all statutory or regulatory provisions consolidating, amending, or replacing the statute or regulation referred to. Words not otherwise defined that have well-known technical or industry meanings, are used in accordance with such recognized meanings. References to persons include their respective permitted successors and assigns and, in the case of governmental persons, persons succeeding to their respective functions and capacities. (a) If any party discovers any material discrepancy, deficiency, ambiguity, error, or omission in the Agreement, or is otherwise in doubt as to the meaning of any provision of the Agreement, it shall immediately notify the other parties and request clarification of the interpretation of this Agreement. (b) This Agreement shall not be more strictly construed against either party hereto by reason of the fact that one party may be drafted or prepared any or all of the terms and provisions hereof. 5.7 Severabilitv: The invalidity or non-enforceability of any portion or provisions of this Agreement shall not affect the validity or enforceabilty of any other portion or provision. Any invalid or unenforceable portion or provision shall be deemed severed from this Agreement and the balance hereof shall be construed and enforced as if this Agreement did not contain such invalid or unenforceable portion or provision. 5.8 Further Documents: The parties shall execute and deliver all documents and perform further actions that may be reasonably necessary to effectuate the provisions of this Agreement. 5.9 Notices: All notices required or made pursuant to this Agreement by either party to the other shall be in writing and delivered by hand, e-mail or by United States Postal Service. 5.10 No Waiver: The failure of a party to insist upon the strict performance of the terms and conditions hereof shall not constitute or be construed as a waiver or relinquishment of any other provision or of either party's right to thereafter enforce the same in accordance with this Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the respective dates under each signature: Sumter County through its Board of County Commissioners, signing by and through its Chairman, authorized to execute same by Board action on the..ls'.- day of OQ.~bv-,2009, the State Attorney's 9ffice, by and through its administrator duly authorized to execute same on the.;l'i day of~, 2009.

SUMTER COUNTY, FLORIDA, a political subdivision of the State of Florida acting by and through its duly authorized Board of County commiso rs. By: ~Y) ~ Garry Bree~ a;;:man Date: OCT 1 3 20n9 _ ATTEST: GloriaR. Hayward, Clerk of Circuit Court Clerk OFFICE OF THE STATE ATTORNEY Office of the State Attorney acting by and through its duly authorize Administrator By~ -f6'---t-=-'--- By:_-----'lJ.L~~~A-. rtness Brad King, St Attorney _ By: JJan-L Q c,cju. Date: " ~r-f:12,--,--- _ Witnesr